CALCULATION OF PAY AND PAYSLIPS
nuQ is a real-time system and all updating of data takes place as data is input. However, as it is rather pointless to automatically calculate an employee’s pay every time an element of data is entered, when a number of such elements are being entered one after the other, nuQ allows the user to decide when pay calculations are to be done. This is achieved in three ways:
- A button is provided which will cause pay to be calculated for an employee
- A box on a screen specification may be “ticked” to indicate that whenever any entry is made on the screen the calculation process is automatically invoked
- All pay calculations for all employees for whom any data has been input can be invoked either by manual request or by scheduling calculations to automatically take place at specified times (say over night)
At any time the user can request a payslip to be displayed for a selected employee. The payslip appearing on the screen will be in exactly the same format as the payslip that will be issued to the employee. If there are any errors or queries resulting from the calculation, these will appear on the payslip.
Whenever pay is calculated for an employee an indicator is set, and the indicator is unset whenever any data is input for that employee. When the payroll is completed and a final pay calculation is invoked the system will only do a calculation for those employees for whom this indicator is not set. This should in practice save time at the end of the pay period when deadlines are normally very tight. nuQ is very proud of its unique payslip design. Full descriptions of earnings, deductions and totals are printed, eliminating the need to use codes or abbreviations. Net pay is clearly and boldly displayed and further information can be given about any item on the payslip in a line or lines immediately following the name of the earning or deduction. For example, for a loan deduction, it is possible to print a line slightly inset below the deduction name to indicate the interest that has been charged, followed by another line giving the capital balance.
As many messages as required can be printed in a highlighted area of the payslip. These could be messages peculiar to an employee (such as happy birthday) or a general message to all employees (such as a reminder about the date of the office party). As with most things in nuQ, there is no limit to the number of messages or their length, and there is no problem if a page overflow occurs (because there are no preprinted boxes, columns or rows on a payslip – the payslip stationery is blank). The final section of the payslip is the so called statistical data section in which year to date tax and related totals are printed. In nuQ you can choose whether or not you wish to print such totals as well as virtually any other information, such as details of employer contributions, fringe benefits, medical aid contributions. That is not an exhaustive list – any other monetary information can be printed here.
Payslips are normally generated in .pdf format so can safely be distributed by any electronic means without danger of being willfully corrupted. As a matter of interest, for any report produced by nuQ you can choose whether it is to be produced in Web, .pdf, Excel or Word format. All reports in nuQ are generated using Crystal Reports. We take great pride in the fact that all our reports including the payslip are works of art not resembling the normal computer generated reports.